Maintaining Employee Statuses

You can maintain employee status codes and define how the employee's status affects various pay functions using the Employee Status form. Statuses indicate whether an employee is active, on leave, or terminated.

To maintain employee status information, do the following:

1. Click the Back Office menu and select Employee Statuses from the System|Change menu.
2. Complete the following fields:

Field Description
Employee Status Code

Enter the one- or two-character Employee Status Code, for example, A for active or L for on leave.
Full Description

Enter a Full Description of this employee status code, for example, Active or Leave of Absence.
Abbreviated Description

Enter an Abbreviated Description of this employee status code, for example, Act or Leave.
Status Classification

Select the Status Classification for this employee status code.
Allowed Action Codes

For the Allowed Action Codes, select each of the Allowed HR Actions. When users perform those associated human resource actions, this status is available.

For example, if you want to allow terminated employees to be rehired, select Rehire for a Terminated employee status. Users can enter terminated employees in the Rehire form. If you do not select Rehire for Active or On Leave employee statuses, then only terminated employees can be rehired.
Suppress Auto Pay

Select Suppress Auto Pay to suppress the automatic creation of time sheets or other payments for employees with this employment status.
Suppress Time Sheets

Using the Suppress Time Sheets drop-down, indicate whether to suppress the selection of time sheets for payment for employees with this employment status, or to display a warning before allowing users to proceed.

Suppress Other Pay

Select Suppress Other Pay to suppress the other payments to employees with this employment status.

Obsolete

Select Obsolete if this employee status code is no longer used. If you do not want this status to be available in HR action forms, you must also remove the Allowed Action Codes.

Selectable By Service Provider Only

Select Selectable By Service Provider Only to hide the Employee Status Code from Worksite Managers.

Skip EE Eligibility Test

For the Skip EE Eligibility Test option, when the benefit rule calculates eligibility based on the status date and an employee changes eligibility statuses, the Skip EE Eligibility Test option calculates eligibility based on their original status date.

For employees with leave of absence statuses due to COVID‑19, this option calculates the correct open enrollment Benefit Effective Date.

3. Click Save.