Using HRPS Version 1 Accounting
Note: This form supports a legacy accounting type and is intended only for those clients who already leverage HRPS Version 1 accounting. Do not activate this feature if it is currently deactivated in your system.
This form provides support for G/L account codes used by an older style of payroll accounting. It was designed for clients who have a Service Type of Corporate/Staffing and who have no General Ledger templates.
You can use this form to enter many of the account codes you need to use under this accounting system (they are stored separately from the other G/L codes). However, tax accounting codes are still entered on the State Processing Rules form (State Rules in PrismHR).
Additionally, if this feature set is enabled in the backend system, PrismHR disables its standard Corporate Accounting entry fields on the following forms: Benefit Plans, Checking Accounts, Deduction Codes, Pay Codes, and Retirement Plans.
Accessing the Form
To enable this form in PrismHR:
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1.
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Log in to the backend system and navigate to the System Parameters form. |
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2.
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Navigate to the Corporate Edition parameters form. |
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3.
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Confirm that Use HRPS Version 1 Accounting field is already set to Y. |
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4.
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Log in to PrismHR and navigate to the System Parameters form. Ensure that you have added this new form to the appropriate user roles. |
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5.
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Select Actions menu > HRPS Version 1 Accounting. The accounting entry form displays. |
Using the Form
To use this form, select a GL Code Type and enter your G/L account codes in the appropriate fields. The specific fields that display will vary based on the code type you select.
Field Validation Rules
This form uses the same field validation rules that the legacy (HRPyramid) version used.
If your account codes contain periods, the segments between the periods must be one of the following:
For example, 12345.CONO.DIVIS is a valid account code, but 12345.CONO.ABC.DIVIS is not, because ABC is not in the list of valid segments.
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