Setting Up Default Global Check Printing Parameters

Use the Print Service Global Check Parameters form to set up the default global check printing parameters for service providers. You may or may not set these at the client level. The client level parameters take precedence over the system level settings. This form has the following four sections:

• Global Check Configuration
• Third Party Check Maintenance
• Check Sort Field Justification
• Check Envelope Maintenance

Note:  This form does not use Client Access Group security.

To access the form, click Back Office. Under System|Change, click Print Service Global Check Parameters.

To set up the Print Service Global Check Parameters:

1. Complete the following:

Field Name

Description

 

Global Check Configuration

Check Print Form Order

This option is used to determine what to do for Multi-Form Checks when building mvQuery check records. Select one of the following:

• Print CHECK Last on Multi-Form Advices (Default Option)
• Print CHECK First on Multi-Form Advices
• No Multi-Form Checks
Check Stub Header Line Format

This option is used to determine what to put in the Check Stub Header Line when building mvQuery checks. Select one of the following:

• Default (Client Name, Location, Id)
• Blank (No Information)
• Client Name
• Client Name, Client ID
• Client Name, Federal ID Number (FEIN)
• Client Name, City, State, Zip
• Client Name, FEIN, City, State, Zip
• Client Name, City, State, Zip & Telephone
• Client Name, Address, City, State, Zip & Telephone
• Client Name, FEIN, Address, City, State, Zip
• Client Name, Address, City, State, Zip
• Client Name, Department, Id
• Client Name, Division, Id
• Employer Name
• Employer Name, Federal ID Number (FEIN)
• Employer Name, City, State, Zip
• Employer Name, FEIN, City, State, Zip
• Employer Name, City, State, Zip & Telephone
• Employer Name, Address, City, State, Zip & Telephone
• Employer Name, FEIN, Address, City, State, Zip
• Employer Name, Address, City, State, Zip

Check YTD Information With Earnings?

This option is for custom mvQuery checks with Current Earnings and YTD Earnings information in the same section. Select one of the following:

• No, YTD earnings separate from Current (Default Option)
• Yes, Only Current Earnings
• Yes, ALL Earnings

Current Earnings Sort Order on Check Stub?

This option is used to determine the default system format for sorting the Current Earnings information on your check stub. Select one of the following:

• Voucher Order (DEFAULT)
• Pay Detail Pay Code
• Pay Detail Hours/Units (Descending)
• Pay Detail Rate (Descending)
• Pay Detail Amount (Descending)
• Pay Detail Charge Date
• Pay Detail Shift Code
• Pay Detail Job Code
• Pay Detail Department Code
• Pay Detail Project Code
• Pay Detail Location Code
• Pay Detail Hours Worked (Descending)

Current Detail Hours To Use on Check Stub?

This option is used to determine the Time Sheet Hours to print in the Check Stub Current Detail section. Select one of the following:

• Hours/Units Paid (Default Option)
• Hours Worked
• Hours Paid
• Units Paid

Include Memo Pay Codes In Current Earnings Section?

This option is used to determine if MEMO pay codes will be printed in the Current Earnings section. Select one of the following:

• No (Default Option) - MEMO pay codes will not be printed in the Current Earnings section.
• Yes - MEMO pay codes will be printed in the Current Earnings section.

Exclude Expense Reimbursements In Gross Pay On Checks?

This option is used to determine if to exclude Expense Reimbursements from Gross Pay on Checks. Select one of the following:

• Yes (Default Option) - Expense Reimbursements are excluded from Gross Pay on Checks.
• No - Expense Reimbursements are not excluded from Gross Pay on Checks.

Note: This option will not work if check option named Always Display Gross Wages is selected.

SSN Print Option (Checks Only)

This option is used to determine the format for displaying an Employee's Social Security Number on a check stub. Select one of the following:

• Suppress Social Security Number
• Print Social Security Number
• MASK all but Last 4 Digits of SSN (Default Option)

Source of Name/Address on Checks

Select one of the following options:

• Full Address on Clients
• Full Address on Employer
• Account Name and Address from Checking Account

Number Of Days Before Check is VOID?

Enter the number of days before a Check is voided. Valid range is 0 to 180. Use 0 to have VOID information not appear on Check. By default the value is 90.

Print ACH Checks Separately?

This option is used to determine if to create separate print files for ACH Checks and Regular Checks. Select one of the following:

• No (Default Option) - does not create separate print files for ACH Checks and Regular Checks.
• Yes - create separate print files for ACH Checks and Regular Checks. Then the default report record is ACH.CHECKS.

Print Full Address Only on Check Stub?

Select one of the following:

• No (Default Option)
• Yes

Include Sort Information In Check Address Window?

Select one of the following:

• No (Default Option)
• Yes - will add the check sort information above the employee information in the moveable address window.

Reverse Print Order Of Checks? (using Sort Criteria)

Select one of the following:

• No (Default Option) - if you would like Checks printed in order specified by sort field.
• Yes - if you would like the print order of Checks to be reversed.

Use Benefit Plan Description For Deductions With Benefits?

Select one of the following:

• No (Default Option) - if you do not want to use Benefit Plan description for Deduction Code description on Checks.
• Yes - if you want to use Benefit Plan description for Deduction Code description on Checks.

Display Employee Pay Method With Current Earnings?

Select one of the following:

• No (Default Option) - Employee Pay Method will not be displayed.
• Yes - Employee Pay Method will display with Current Earnings (If using Vision Form).

Check Options

Controls what is printed on checks. You can suppress values, include values that should print, add page breaks, and so on. These options will be added in addition to any options that exists at the client level.

• Always Display Gross Wages - When selected on any check format modified (in the list for the other check stub enhancement portion) you will now see GROSS WAGES and NET WAGES displayed on the check stub.
• GROSS WAGES will appear in addition to TOTAL NET PAY. This calculation will replace the prior logic to optionally display Gross Earnings and provides a modified calculation.
• GROSS WAGES will include the total of all pay codes on the current payroll voucher that have a pay class of Earnings, Reported Tips, Non-Cash Fringe Benefits. When this option is selected, the option to include expense reimbursements in gross pay will be ignored.
• When GROSS WAGES are displayed, a new option named NET WAGES will appear under the Net Pay Distribution section of the check stub. NET WAGES will include only Cash Pay codes with a pay class of Earnings. Any deductions and taxes will be subtracted from this value and display as the NET WAGES.
• Exclude Non-Cash Fringe from Gross Wages - When selected, Fringe Benefits will be excluded from being recorded in Gross Pay on Pay Stubs.

Note: You need to select this option along with the Always Display Gross Wages option. If you try to select the option Exclude Non-Cash Fringe from Gross Wages when the Always Display Gross Wages option is not selected, you will receive an error message stating Always Display Gross Wages selection is required to Exclude Non-Cash Fringe from Gross Wages.

• Once you have selected both the options on the Print Service Global Check Parameters form, then:
• Gross Wages will be calculated as the total all pay codes on the check stub that have a Pay Class of Earnings or Reported Tips regardless of the flag setting, AND
• Net Wages will be calculated as Gross Wages (as described above less Pay Class of Reported Tips) less Deductions and Taxes regardless of the flag setting
• when you use any of the following check formats using the Print Service Check Maintenance form:
• VisionSTD_YTDHours
• VisionSTD_YTDHoursFullPTO
• VisionDUPLEX_SP_FullPTO
• VisionSTD_SP_FullPTO
• VisionTOP_FullPTO
• VisionTOP_SP_FullPTO
• VisionTOP_LongStubInfoAddressOnly_FullPTO
• VisionLEGAL_SP_FullPTO
• VisionDUPLEX_FullPTO
• VisionSTD_YTDHoursSP
• VisionLEGAL_FulLPTO2
• VisionSTD_ER_SP_FullPTO

Pay Detail

Select up to two pay detail field names to print on employee pay stubs for this client.

Enter a Column Name to print on the pay checks for the pay detail value.

Note:  You can enter anything in the Column Name field, but the check format might not support many characters. Re-print a check to test whether the column names display correctly.

 

Third Party Check Maintenance

Third Party Check Printing Mode

Select one of the following:

• Batch Mode - consolidates liabilities and prints third party checks in batch mode.
• Real Time - prints third party checks when payroll batch is posted.

mvQuery Third Party Check Name

Select the mvQuery check report name for the third party check format to be used from the following:

• Standard Cutback Checks | CUTBACK.CHECKS
• Test Garnishment check | GARN.TEST.CHECK
• Garnishment Checks | GARNISHMNENT.CHECKS
• New HRP Garnishment Check Series | GARNISHMENT.HRP
• HRP Vision Garnishment Checks | GARNISHMNENTS_VISION
• Test Garnishment Checks | TEST.GARNISHMENT.CHECKS

mvQuery Third Party Logo Filepath

Enter the file path on the mvQuery Print Server (PSE) where the default third party check logo image is. Enter the complete path for example C:\IMAGES\RptLogo.png.

mvQuery Third Party Signature Path

Enter the file path on the mvQuery Print Server (PSE) where the default third party check signature image is. Enter the complete path for example C:\IMAGES\Signature

Blank Image File Path

Enter the name of a file on the mvQuery Print Server (PSE) with a blank image with the complete path for example C:\images\blank.png

NON-NEGOTIABLE Image File Path

Enter the name of a file on the mvQuery Print Server (PSE) with a non-negotiable image with the complete path for example C:\imagesonneg.png

 

Check Sort Field Justification

Check Sort Field

Set the check print sort justification:

• DEPARTMENT_CODE - EE Home Department
• DIVISION_CODE - EE Home Division
• DIV_DEPT_CODE - EE Home Division/Department
• DEPT_PROJ_CODE - EE Home Department/Project
• EMPLOYEE_CLOCK_NO - EE Clock Number (Alt EE ID)
• EMPLOYEE_NUMBER - EE Employee Number
• EMPLOYEE_SORT_NAME - EE Last Name/First Name
• LOCATION_CODE - EE Home Location
• SHIFT_NUMBER - EE Home Shift
• VOUCHER_DEPT_CODE- - EE Voucher Department
• VOUCHER_DIVISION_CODE - EE Voucher Division
• VOUCHER_LOCATION_CODE - EE Voucher Location
• LOCN_DEPT_CODE - EE Home Location/Department
• LOC_PROJ_JOB - EE Home Locn/Project/JobCode
• LOC_DIV_PROJ - EE Home Locn/Division/Project
• DEPT_SHIFT_CODE - EE Home Department/Shift

Note: This field is associated with the Sort Justification field and does not determine the check sort order. (Set the check sort order for each client using the Print Service Options form on the Client|Change menu.)

Sort Justification

Select the sort justification based on the field's data for each of the Check Sort Field selected above. Select one of the following:

• Default Justification
• Left Justification
• Right Justification

 

Check Envelope Maintenance

Check Envelop Fields

This adds field to the outside envelope area of checks on a system level. Select one or more fields from the following:

• NO Information (Default option)
• Location Code
• Department Code
• Division Code
• Employee Number
• Check Number
• Shift Number
• Project Code
• Check Date
• HOME Location Name

Note:  Only used on duplex and legal formats.

 

Check Message Maintenance

Check Message Thru Date

Enter the pay date through which the current message will be printed on pay checks and direct deposit remittances. If blank, message will always print.

Message Priority

Set the order in which check messages will be printed on a check from the drop-down. A combination of the following four types are allowed - Employee, Batch, Client and Employer for example EBCR - Message Order Employee, Batch, Client, Employer.

• E=Employee
• B=Batch
• C=Client
• R=Employer

Check Message Line 1

Enter line one of the message to print on checks.

Check Message Line 2

Enter line two of the message to print on checks.

Check Message Line 3

Enter line three of the message to print on checks.

Check Message Line 4

Enter line four of the message to print on checks.
2. Click Accept to confirm the default global check printing parameters for the service provider.